Notice of Position Opening: Administrative Assistant

Position: Administrative Assistant, Minnesota State High School League
Posted: June 27, 2024
Applications Due: Applications will be reviewed beginning Monday, July 15, 2024. Open until filled.
Start Date: Desired start date as soon as possible and as negotiated.

Administrative Assistant Position:

The MSHSL is seeking a full-time Administrative Assistant primarily responsible for supporting the administration of our athletic and fine arts programming. This position is integral in planning and supporting the operation of tournaments and provides customer service to our member schools, administrators, and coaches. The ideal candidate is a confident, motivated and proficient assistant with excellent communication skills, is highly organized with an ability to plan, lead and implement, is a strong team player, is positive and cooperative and operates efficiently and effectively. The preferred candidate has a basic understanding of MSHSL sponsored activities, athletics and programs, embraces challenges and has a record of high-quality performance.

Compensation and Benefits:• Starting Salary range is between $55,000 and $63,000 and commensurate with professional qualifications, experience and comparable positions
• Medical, dental, term life, and disability insurance
• Sick leave and vacation benefits, paid holidays
• 403(b) retirement plan contribution with personal contribution
• Other benefits as provided by the Board of Directors 

Primary Responsibilities:
Program and Project Administration and Support
• Strategic planning of projects and management of tasks
• Project management within activities
• Support the management of tournament operations
• Support the operation of committees through agenda development, collection of resources, scheduling and minutes
• Communication with member schools
• Assess workflows and practices and identify areas of improvement
• Team with others to increase efficiency and effectiveness
• Minor travel may be required to tournament venue sites

School and Public Assistance and Support
• User training/assistance with technology applications and website tools
• Enhance skills of end users through individual or group training
• Serve as a content expert in the areas of assignment
• Communicate effectively with activity administrators and coaches 

Office Support Tasks
• Prepare documentation and facilitate online and in-person meetings
• Assist with organization-wide projects
• Assist other staff members with projects

Required Qualifications:
• Exceptional customer service and communication skills (verbal and written)
• Education or training beyond a High School Diploma preferred
• Evidence of a team-centered approach and exemplary interpersonal skills
• Proficient in Microsoft Suite – Word, Excel, PowerPoint, Outlook and other current office technologies
• Committed to continuous learning and improvement in technology
• Strong organizational skills, effective time management and proven ability to manage several concurrent responsibilities
• Values diversity and works effectively with individuals from all cultures, economic strata, and ethnic backgrounds
• Ability to work both independently and as part of a team

Application Process and Requirements:
Interested applicants should email these items to resumes@mshsl.org :
1. One-page letter expressing interest in MSHSL employment
2. Résumé detailing experiences, skills, education, etc.
3. Maximum of three letters of reference may be provided
4. Up to three additional professional references may be provided

Applications reviewed beginning on Monday, July 15, 2024
Note:
Candidates must pass a criminal background check to be eligible for employment.